Executive Assistant

Company Overview

STELLAR is a marketplace committed to reselling non-refundable and non-cancelable reservations and tickets across a broad spectrum of experiences, including travel, dining, concerts, and sporting events. Think of STELLAR as your definitive tech solution in eliminating extra spending on unused items, services, and reservations. Not only does STELLAR empower users to save money and savor remarkable experiences, but it also champions responsible and efficient resource utilization. We put sellers at the heart, with the buyer in mind.

About the Position

We are looking for highly motivated candidates with three or more years of experience in an administrative role to apply to join STELLAR as an Executive Assistant to the Chairman and Founder. The Executive Assistant will provide comprehensive support to the Chairman and Founder, and will require proactive problem-solving, exceptional communication skills, and the ability to handle confidential information with discretion. This employee will report to the Chairman and Founder.  

Responsibilities

• Provide high-level administrative support, including managing schedules, emails, and communication
• Coordinate and manage complex travel arrangements, including flights, accommodations, transportation, dining reservations, and itineraries
• Prepare and edit correspondence, communications, presentations, and other documents
• Conduct research, compile data, and prepare reports for review and presentation
• Serve as a point of contact between executives, directors, and managers
• Handle confidential information with a high degree of discretion and professionalism
• Assist with personal tasks and errands as needed
• Perform other duties as assigned to support the Chairman and Founder

Qualifications

• At least three years of experience as an Executive Assistant or in a similar administrative role
• Strong organizational and time management skills with the ability to prioritize tasks effectively
• Excellent verbal and written communication skills
• Proficiency in Google Workspace (Gmail, Docs, Sheets, Calendar, Slides), Slack, Asana, and other relevant software
• Proven ability to handle confidential information with discretion
• Strong interpersonal skills and the ability to build relationships with stakeholders
• Ability to work independently and as part of a team
• Experience managing travel arrangements, dining reservations, and itineraries
• Ability to adapt to changing priorities and work in a fast-paced environment

Salary Range and Benefits

• Salary Range: $70,000 - $75,000

After 90 days of employment, employees are eligible for:

• Company-paid medical and dental benefits
• Company-matched 401(k), up to 6% of salary matched by STELLAR
• Paid time off (per year):
  • 12 vacation days
  • 9 bank holidays
  • 6 sick days
• $75 per month stipend towards phone bill coverage

After first year of employment, employees are eligible for:

• Annual incentive bonus, 3% of annual base salary

Equal Employment Policy

At STELLAR, we are dedicated to creating a workplace where everyone is treated with fairness and respect.

We hire, train, promote, and make all employment decisions without regard to race, color, religion, sex, age, disability, marital status, national origin, or any other protected characteristic under applicable laws.

We are committed to fostering diversity and inclusion in all aspects of our organization. Discrimination or harassment of any kind will not be tolerated. Our goal is to provide a supportive environment where all employees can thrive and contribute to our success.

This policy applies to all employees, applicants for employment, and contractors.